Privacy Policy

Last updated: 2 September 2026

Sloted (“Sloted”, “we”, “us”, “our”) is operated by The Ron Labs ABN 18 896 790 839, a sole trader based in New South Wales, Australia.

This policy explains what personal information we collect through sloted.co (the “Service”), why we collect it, how we use it, who we share it with, and the choices available to you.

Where the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs) apply to us, we comply with them. Some small businesses are exempt from the Privacy Act. Regardless of whether an exemption applies to Sloted, we aim to handle personal information consistently with the privacy practices described in this policy.

If anything here is unclear, contact us at support@sloted.co.

1. Who this policy covers

This policy applies to everyone who uses Sloted.

• Organisers are people who create a schedule request to find a time for a group to meet.
• Participants are people who respond to a schedule request.

You do not need an account to respond to a schedule request. An account is optional for organisers and is used to sign in and manage requests they have created.

2. What we collect

We collect information needed to operate the scheduling service, provide its features, keep it secure, and understand how it is performing.

We do not collect payment information because Sloted does not currently process payments.

Account information

If you create an account, we may collect:

• Your name
• Your email address
• Information provided through Google sign-in
• Your Google profile picture, if Google provides it to us

You may also sign in using a one-time email link.

Schedule request information

When an organiser creates a schedule request, we may collect:

• The organiser’s email address
• Information about the schedule request
• A private organiser token used to control access to the request without requiring an account

Participant information

When someone responds to a schedule request, we may collect:

• Their display name
• Their email address, if provided
• A private edit token that allows them to return to and update their response

A participant’s information may sometimes be provided by an organiser, for example when the organiser enters a participant’s email address for an invitation or reminder.

Availability data

Availability can be provided in several ways.

Manual entry

A participant can mark individual time slots as:

• Free
• Busy
• If needed

“If needed” means the participant would prefer to avoid that time but could make it work if necessary.

Plain-language availability

A participant can type a description of their availability, such as “free most evenings except Tuesday”.

That text is sent to our AI provider, OpenAI, so it can be converted into suggested grid entries.

The suggested result is always shown to the participant for confirmation or editing before it is submitted as their availability.

Connected calendar

If a participant connects Google Calendar, Sloted requests read-only access to the calendar information needed to determine whether relevant times are free or busy.

We use free/busy information for the relevant scheduling period.

We do not access Google Calendar event titles, descriptions, attendees, or locations.

Google Calendar information is used only to provide the calendar availability feature. We do not use it for advertising and we do not send Google Calendar data to our AI provider for plain-language parsing.

You can disconnect Google Calendar at any time through Sloted or through your Google account permissions.

Participant weighting

An organiser can mark particular participants as “must-have” when Sloted ranks possible meeting times.

This uses the participant information already associated with the schedule request and does not require a separate category of personal information.

Technical and usage information

We may also collect:

• Page views and general usage information through Vercel Analytics
• Device and browser information
• Performance information through Vercel Speed Insights
• Server logs generated by our infrastructure, which may include IP addresses, timestamps, request information, and similar technical data

We use this information for security, debugging, performance monitoring, and understanding general product usage.

We do not use it to build individual advertising profiles.

3. How we use your information

We may use personal information to:

• Create and operate schedule requests
• Display and process participant availability
• Rank overlapping times
• Apply must-have participant weighting
• Convert plain-language availability into suggested grid entries
• Retrieve free/busy information from a connected Google Calendar
• Send organiser links
• Send participant invitations and edit links
• Send reminders to participants who have not responded
• Send finalised meeting confirmations
• Provide downloadable calendar files
• Notify organisers and participants if a meeting is later un-finalised or cancelled
• Maintain user accounts
• Authenticate users
• Protect the Service against misuse or unauthorised access
• Investigate technical problems
• Monitor performance
• Understand general usage of the Service
• Comply with applicable legal obligations

We do not sell personal information.

We do not use availability information or Google Calendar information to serve advertising.

4. Third-party services we use

We use third-party providers to operate Sloted.

We provide them with information only to the extent reasonably needed for the relevant service.

Some of these providers operate or process information outside Australia, including in the United States.

Where the Privacy Act and APP 8 apply to an overseas disclosure, we take reasonable steps appropriate to the circumstances to protect personal information. This may include reviewing the contractual, privacy, and security protections applying to the providers we use.

We do not sell, rent, or trade personal information to third parties.

We do not provide personal information to third parties for their own marketing purposes.

We may also disclose information where reasonably necessary to:

• Comply with applicable law or a lawful request
• Protect the security or integrity of Sloted
• Investigate misuse or suspected unlawful activity
• Protect the rights, safety, or property of Sloted, our users, or other people

5. Storage and security

Personal information used by Sloted is stored using infrastructure provided through Vercel, including a Postgres database.

Access to organiser and participant information within a schedule request is controlled using private links or tokens rather than publicly searchable identifiers.

Anyone who obtains a private organiser, participant, or edit link may be able to access information associated with that link. You should therefore avoid sharing private links with people who are not intended to have access.

We take reasonable technical and organisational measures to protect personal information against misuse, interference, loss, unauthorised access, modification, and disclosure.

No online service can guarantee absolute security.

6. Data retention and deletion

We retain schedule request, participant, and availability information while it is reasonably needed to provide the Service and for a limited period afterward where it may still be needed for legitimate operational, security, or support purposes.

Account information is generally retained while the account remains active.

We may also retain limited information where reasonably necessary for security, fraud prevention, legal compliance, dispute resolution, or technical backup purposes.

Where the Privacy Act applies, we take reasonable steps to destroy or de-identify personal information when we no longer need it for a permitted purpose and we are not legally required to retain it.

You may also ask us to delete personal information associated with you by contacting support@sloted.co.

Where possible and appropriate, we will honour deletion requests even where there is no statutory right requiring deletion.

7. Your rights and choices

Depending on whether the Privacy Act applies to the relevant information and circumstances, you may have rights to request access to or correction of personal information we hold about you.

You can contact us to:

• Request access to personal information we hold about you
• Ask us to correct inaccurate or out-of-date personal information
• Request deletion of personal information where available
• Delete your Sloted account
• Disconnect a connected Google Calendar
• Ask a question about how your information is handled
• Make a privacy complaint

Participants can respond to a schedule request without creating an account.

Manual availability entry and plain-language availability entry do not require a Sloted account.

To make a request, email support@sloted.co.

We may need to verify your identity before giving access to, correcting, or deleting information.

We will respond within a reasonable period and within any timeframe required by applicable law.

8. Privacy complaints

If you have a concern or complaint about how Sloted has handled your personal information, contact support@sloted.co and explain the issue.

We will review the complaint and respond within a reasonable period. We will generally aim to respond within 30 days.

If you are not satisfied with our response and the Privacy Act applies, you may be able to lodge a complaint with the Office of the Australian Information Commissioner at oaic.gov.au.

9. Cookies and analytics

Sloted uses cookies and similar technologies where needed to operate the Service.

Sign-in may use a session cookie so that you can remain signed in between visits.

We use Vercel Analytics and Vercel Speed Insights to understand general product usage, performance, and reliability.

We do not use third-party advertising cookies and we do not use cookies to build advertising profiles.

10. People outside Australia

Sloted is operated from Australia, but schedule request links may be shared with people in other countries.

We handle personal information as described in this policy regardless of where a user accesses Sloted from.

Different privacy laws may apply depending on a person’s location.

If you believe local law gives you additional rights regarding personal information handled by Sloted, contact support@sloted.co and we will consider the request in accordance with applicable law.

11. Children’s privacy

You must be at least 16 years old to use Sloted, including to create or respond to a schedule request.

Sloted is not directed at children under 16 and we do not knowingly collect personal information from anyone under 16.

If you believe someone under 16 has provided personal information to Sloted, contact support@sloted.co and we will take appropriate steps to remove it.

12. Changes to this policy

We may update this policy from time to time to reflect changes to Sloted, our practices, or applicable legal requirements.

When we update it, we will change the “Last updated” date above.

If we make a material change that significantly affects how we handle personal information, we will take reasonable steps to notify affected account holders where appropriate.

13. Contact us